Should You Have a Wedding Coordinator? Let OSC Wipe Away Your Wedding Day Worries

From ceremony to celebration, should you have a wedding coordinator to help you organize your special day?

Many couples wonder if they should have a wedding coordinator, and who will it be? That is the question!  

Weddings seem simple enough, so why don’t you just do it yourself or ask your parents or friends to help coordinate on the day of your wedding? These are valid points and good questions.

The best answer we can give you is that an Event Coordinator will make it so whoever is helping you plan the wedding before, gets to be themselves on the day-of. They should be allowed to feel every emotion without having to rush and make the day run smoothly.

Decor at a wedding
OSC wedding decor

That’s where your OSC wedding coordinator will step in. It is different everywhere you go, but consider asking each venue what their onsite coordinators do for you.

At Orlando Science Center, our events team works closely with vendors, and have created relationships that make it easy to communicate and work together to ensure every detail of a wedding is covered. Venue coordinators are a great resource to bounce ideas off of, as they’ve likely seen what has and hasn’t worked in the past.

Bride getting dressed for a wedding

What can an OSC wedding coordinator do for you? 

  • Walk you through the space and talk through your diagrams and layouts to make sure your ceremony, cocktail hour, and reception are set up just the way you want
  • Help move your guests from ceremony to cocktail hour, to reception
  • Speaking of Reception! Event Coordinators can place any DIY decor and centerpieces for you, as well as do checks with all your vendors to make sure everyone has what they need for set-up and the room is perfect when doors open
  • Conduct your wedding rehearsal and send everyone down the aisle on the big day
  • Communicate and coordinate with all your vendors for details like timelines, load-in schedules, vendor needs, etc.
  • Pack up at the end of the evening and send everything on it’s way with whoever the couple designates
  • Be there for you every step of the way!
Wedding decor centerpiece
wedding seating cards lined up

So, should you have a wedding coordinator? It’s easier to have a third party do these things on your big day. Coordinators are your representative and make sure what is important to you happens on that special day.

Whether it be placing a certain wine at your sweetheart table, putting out fires before you ever know something is off, or making sure you have your train bustled and boutonnieres pined, they are there for you!

Check out more wedding inspiration! 

Contact Us

To book your special day, request pricing information, or for any other questions, please contact Helen Tillem, Director of Meetings and Events at 407.514.2290 or fill out the form below.


Ready to schedule your site visit? Pick a date and time below and we'll add it to our calendars! Our Events team will reach out to confirm your visit.

Intimate Weddings in Orlando: Small, Safe, and Stunning Central Florida Ceremonies

Central Florida couples can have their cake and celebrate too with intimate weddings in Orlando! 

How do you celebrate one of the happiest days of your life during one of the strangest times in history? Intimate weddings right here in Orlando may just be the perfect answer for you!

What is an intimate wedding? Typically with 50 guests or less, an intimate wedding is just that: an intimate gathering of the people you hold dearest in life, coming together to celebrate your love. It is also a much safer celebration that can grant some peace of mind to couples who are eager to tie the knot, but skeptical about their friends and family gathering in large crowds.

*Photo above by The Hornes Photo

 

 

At Orlando Science Center, you can celebrate your wedding day with a wonderful combination of both indoor and outdoor spaces, making for extraordinary wedding backdrops. Setting the scene for a wedding couldn’t be more exciting with our picturesque Terrace, interactive Our Planet exhibit hall, and a few larger-than-life friends in DinoDigs.

intimate weddings in orlando science center
U & Co Photography

Our intimate weddings package is available now for weddings of 50 guests or less, with everything below included:

 

intimate weddings love bridge
SB Vision Photo
  • Access to all three of our event spaces, DinoDigs, Our Planet, The Terrace.
  • Dedicated Orlando Science Center event team who will work closely with you and your vendors to ensure that the wedding proceeds smoothly and efficiently.
  • Additional event staff dedicated to setting up and breaking down your wedding, greeting your guests, security, and custodial care.
  • All tables and chairs need for ceremony and reception.
  • Complimentary garage parking with a covered walkway.
  • Scheduled wedding rehearsal time Monday through Friday at 3:00 p.m.
  • Three hours of celebration time from 6:00 p.m. to 9:00 p.m.
  • Two separate dressing rooms available after 4:00 p.m. on the wedding day.

A wedding, especially during these times, can bring a ray of light and hope. However, it’s important that safety remains a priority and risk is minimized as much as possible. Intimate weddings right here in Orlando can be the perfect union of safety and celebration!

Intimate Weddings in central florida
Live Happy Studio

Looking for wedding vendors who are rocking the intimate wedding scene in Orlando? Check out some of our preferred vendors and their intimate wedding packages:

Puff 'n Stuff: Customized Intimate Packages

“Puff ‘n Stuff is thrilled to be offering customized packages for intimate gatherings. With a focus on culinary interests such as individualized menu options for your guests, and Chef-inspired food stations our Special Event Planners are ready to help you create the most memorable and joyful celebration surrounded by your friends and family! Please contact Puff ‘n Stuff today to speak with one of our Special Event Planners.”

Live Happy Studio Photography: Intimate Photo Package or Photo + Video Package available.

“We love shooting intimate wedding photography. These weddings are so relaxed and they prove you don't have to have a huge wedding to see the love that day and capture some great wedding images. We work with couples to help them create the most memorable day ever, and we are here for any advice they may need on planning a smaller wedding.”

Junction 88: All-in-One Intimate Wedding Package

“Our intimate wedding package will include music and 1 microphone for the ceremony, the main DJ sound system for the reception, as well as all our online planning forms, music request system, and a planning session to create the timeline.”

Flowers by Lesley: Intimidate Wedding Package available

“We personalize our designs depending on the style and needs of the couple. We encourage our clients to email us some inspiration pictures and how many people in the wedding party along with colours and we can get a proposal together!”

Contact Us

To book your special day, request pricing information, or for any other questions, please contact Helen Tillem, Director of Meetings and Events at 407.514.2290 or fill out the form below.


Ready to schedule your site visit? Pick a date and time below and we'll add it to our calendars! Our Events team will reach out to confirm your visit.

Lord of the Rings Wedding ♥ A Fantasy in Central Florida

Fandom Weddings: Lord of the (Wedding) Rings

Grab your favorite hobbit and join the Fellowship! We wanted to cover one of our favorite themes this week. The Lord of the Rings world of JRR Tolkien adds a vast and magical personality to your special day that is incomparable! Couples can become creative whether they are highlighting the Shire or Rivendell, Florida’s easily procurable Spanish moss helps add a folk feel to the centerpieces or even the aisle to transport you and your guests to a fantasy Lord of the Rings wedding. 

 

Lord of the rings center piece
Live Happy Studio
Lord of the rings wedding decor
Ashley Jane Photography

As many couples check fun hobbit inspired music and table décor off their must-have list, guests feel as if they have been transported to a different world with dragons, dwarves, elves, hobbits, and wizards alike. Couples love to put this dramatic and beautiful Lord of the Rings spin on their wedding day, to bring some of their own personality to it.

wedding rings on crystals
Rudy & Marta Photography
lord of the wedding table piece
Rudy & Marta Photography

 

We love seeing Lord of the Rings weddings come to life with elements like:

  • Tolkien-inspired rings and detail shots
  • The Evening Star necklace either on the table or around our bride’s neck
  • Tables named after different lands and places across Tolkien’s world
  • Enchanting pictures on our digital screens and music playing while guests arrive
  • Play Shire-inspired music in the background, while your guests find their seats
wedding tables numbers
Ashley Jane Photography

 

Whenever we have a chance to see our couple’s personalities creep into their wedding details, we are always eager to help bring it to life. We want to be the Sam to your Frodo, to guide you along the way, and, if necessary, carry you the last bit. We want your day to be as enchanting as these tales are for you and your fiancé.

fantasy wedding guest book
Rudy & Marta Photography

Get More Wedding Inspiration!

Contact Us

To book your special day, request pricing information, or for any other questions, please contact Helen Tillem, Director of Meetings and Events at 407.514.2290 or fill out the form below.


Ready to schedule your site visit? Pick a date and time below and we'll add it to our calendars! Our Events team will reach out to confirm your visit.

Harry Potter Wedding Details: We Solemnly Swear You’ll Love These Ideas

These Harry Potter wedding details are Gryffin-dorable!

Picking a theme for your wedding is no small feat. Some of our favorite themes are the ones in which you can see the couple's personality shine through in everything from their centerpieces and place cards to the music they choose.

One theme we love to see is Harry Potter wedding details! This beloved story involves magic, adventure, love, and creativity - all things that our couples love to incorporate into their big day

Harry Potter Wedding Details- unbreakable vow
SNi Photography

From Unbreakable Vows during the ceremony to sitting at your house table for the reception, we have seen it all. Couples constantly surprise us with the creative ways in which they incorporate Harry Potter wedding details!

With Universal and Island of Adventure in our backyard, couples love to bring in stuffed Hedwig’s and other magical items found from their adventures to the Wizarding World of Harry Potter.

Harry Potter Wedding Details table setting
Ashley Jane Photography
Harry Potter Wedding Details table setting
Live Happy Studio

Whether you are completely theming your wedding with all things magical, or simply adding touches of the Wizarding World here and there, the possibilities are endless! Even your muggle guests will be impressed.

Harry Potter Wedding Details- gryffindor table number
Ashley Jane Photography
Harry Potter Wedding Details- ravenclaw table number
Ashley Jane Photography
Harry Potter Wedding Details- hufflepuff table number
Ashley Jane Photography
Harry Potter Wedding Details- slytherin table number
Ashley Jane Photography

Make your day a little more magical with some of these touches Harry Potter wedding details:

  • Naming your reception tables Hogwarts Houses or places around Hogwarts
  • Give out wands for the send-off
  • Have a Harry Potter-themed photo booth
  • Use the soundtrack for background or introduction music
  • Theme out your wedding favors or place cards
  • Customize your wedding programs as a Daily Prophet article
  • Create some unique centerpieces with all your HP memorabilia
  • Do the Unbreakable Vow as you and your fiancé say your vows
Harry Potter Wedding Details- daily prophet wedding program
Danny Gorman Photography
Harry Potter Wedding Details- wedding favor
Live Happy Studio
Harry Potter Wedding Details- wedding favors
Nick & Lauren Photography

No matter what, magic will be in the air on your special day. And when you look back and are asked if it’s still a magical day, “after all this time”, you can reply ...“always”.

Harry Potter Wedding Details decor
Ashley Jane Photography

Explore More Fandom Wedding Themes:

Contact Us

To book your special day, request pricing information, or for any other questions, please contact Helen Tillem, Director of Meetings and Events at 407.514.2290 or fill out the form below.


Ready to schedule your site visit? Pick a date and time below and we'll add it to our calendars! Our Events team will reach out to confirm your visit.

Dinosaur Wedding Ideas: ‘Til Extinction Do Us Part

Fandom Dinosaur Wedding Ideas For Couples That Love Paleontology, Jurassic Park, or Just Dig Dinos!

Jurassic Park is one of the nation’s biggest hits! It came back to us with Jurassic World and it continues to be a favorite among our couples whose creative dinosaur wedding ideas keep getting better and better! With DinoDigs being one of the best options for your reception, we have seen our couples take this dinosaur wedding theme and run (in heels) with it!

Whether you like the classics or the newer versions, Jurassic Park is a theme that works with today’s trends of Palm Fronds and tropical florals. It transports your guests into a world all your own and can add a bit of personality to your elegant wedding.

 

Dinosaur Wedding at Orlando Science Center
Ashley Jane Photography

DinoDigs, our largest indoor reception space, makes the perfect backdrop to welcome your guests into a Jurassic World unlike anything they’ve seen before. Our larger than life T-Rex will greet you as you walk in, and you’ll dance the night away surrounded by prehistoric fossils

Dinosaur cake at dinosaur wedding
Sterling Photography
Dinosaur cocktails at dinosaur wedding
Mary Fosky Photography

Here are a few dinosaur weddings ideas that will transport you  back in time for your wedding:

  • Say your vows in front of our own Sun, projected on our suspended 3-D globe in Our Planet!
  • Palm Fronds are all the rage anyway! Incorporate them in your aisle and on your reception tables.
  • Dancing Dinos! Nothing says let’s get this party started like someone dancing away in an inflatable Dino costume.
  • Consider walking down the aisle to an elegant version of the Jurassic Park theme done by violins
  • Incorporate your theme into unique centerpieces that guests are sure to love
  • Decorate your reception with tropical florals and large greenery pieces. Topping it all off with a great T-Rex sign!

Adding this meteor-defying theme always brings a fun spin and personality to your special day!

dinosaur wedding- sun
Ashley Jane Photography
dinosaur wedding- dinosaur picture
Andrew Griesemer Photography
dinosaur wedding- dinosaur dancing
Live Happy Studio
dinosaur wedding- dinosaur jeep
Mary Fosky Photography
dinosaur wedding- dinosaur table setting
Shaina DeCiryan Photography
dinosaur wedding- dig pit couple
PB&J Studios
dinosaur wedding- dinosaur table
Shaina DeCiryan Photography

Contact Us

To book your special day, request pricing information, or for any other questions, please contact Helen Tillem, Director of Meetings and Events at 407.514.2290 or fill out the form below.


Ready to schedule your site visit? Pick a date and time below and we'll add it to our calendars! Our Events team will reach out to confirm your visit.

Wedding Weather Backups: Why You Should Love Your Backup Plan Too!

If there's one thing we know about planning a Florida wedding... weather backups are a must!

You’ve spent weeks, months, maybe even years planning your big day and you’ve likely picked a date well before the weather could be predicted. The day finally comes and the weather is looking more like rain than sunshine. Well, on the bright side, they do say that rain on your wedding day is good luck, however it definitely puts a damper on your outdoor venue. What now?

Since you’re unlikely to know the weather forecast until your wedding is just around the corner, having a weather backup to rely on just in case is important. In the best case scenario, you don’t even wind up having to depend on your back up plan. However, if you’ve been planning for contingencies, having to depend on your weather backups doesn’t have to mean your special day is ruined!

Planning ahead and ultimately loving both plan A and plan B will give you one less thing to worry or stress about on the day of your wedding. Think about it this way: Having a back up plan that makes you feel like nothing can rain on your parade, not even rain itself, is better than a last minute backup plan that makes you feel uncomfortable. It may not have been your first choice, but your wedding weather back ups shouldn’t feel like a punishment.

A good way to approach coming up with a “second best” option to your well thought out, picture perfect day, is to understand that your original plan and your weather back up will be siblings, not twins. Enough alike to capture and incorporate all of the things that are important to you on your wedding day, but different, unique and special in their own ways.

In our experience with an outdoor venue space, as well as calling Florida and its unpredictable weather home, having a back up plan can grant couples peace of mind that their wedding day can still be perfect, rain or shine. It’s also important for couples to talk through what their back up plan looks like. 

Whether it be a wedding planner, or in the case of our venue a coordinator which our couples work with months prior to their wedding, it’s crucial to sit and talk through the nitty gritty details:

  • Who should the coordinator contact when it’s time to make a weather call?

Oftentimes our couples want to be contacted directly, while other times they do not want to worry and leave it in the hands of mom or maid of honor.

  • What time does the call need to be made to move to plan B?

In some instances these calls need to be made as far out as a week in advance to make sure everything needed is available. In our case, we typically make the call about 3PM day-of to hold out for any unexpected changes in weather.

  • What will your indoor/backup space look like?

You have your wedding weather backups. Great! Now it’s time to talk about what your outdoor wedding would look like indoors. Our coordinators work closely with couples to put together room layouts based on the couples needs. This includes a weather backup in our indoor reception space, DinoDigs. It’s important to make sure that details like table placements, power needs, spacing, etc. all translate nicely if needed.

  • Who will connect with all your vendors?

Conversations about weather backups should be had with all your vendors. Our coordinators reach out to vendors when planning what plan B will look like to ensure all their needs will be met, and in the case that we need to move inside, the coordinators will call and communicate the new plan of action to everyone. If your venue does not have a coordinator, and you will not be using a wedding planner, make sure you are checking in with everyone who may be affected by this change.

The Terrace floor plan
DinoDigs floor plan

Your wedding day is one of the most special days of your life. The planning, while exciting, can also be a bit overwhelming at times. The best tips we can offer for couples who want to make sure they have all the little details covered, without having to stress on their big day, is simply to ask your vendors and your venue lots of questions, talk through the different possible scenarios that you may encounter, and trust that even if weather drives your wedding inside your vendors will work nonstop to make sure your day is just as special.

Contact Us

To book your special day, request pricing information, or for any other questions, please contact Helen Tillem, Director of Meetings and Events at 407.514.2290 or fill out the form below.


Ready to schedule your site visit? Pick a date and time below and we'll add it to our calendars! Our Events team will reach out to confirm your visit.

Orlando Science Center Weddings are Out of This World! 

 

Central Florida Star Wars Wedding Ideas – Say “I Do” in Front of the Death Star